Run of Show software for Conferences

Have every detail in place and meet conference goals with ease.

A successful conference is a great experience for attendees and the organizing team. Empower your team with our robust Run of Show software that improves communication and decision-making without the pitfalls of complex formulas, timing mistakes, and version control problems.

When precision and attention to detail matter, choose the right tools to help your team deliver flawless in-person, virtual, and hybrid conferences from start to finish.

Plan early with confidence

As you begin planning months in advance, Rundown Studio becomes your central command center. Visualize your entire conference agenda and Run of Shows on a single, collaborative platform. Whether you're brainstorming the event flow or meticulously mapping out every session, keynote, cue, and transition, we've got you covered.

Say goodbye to tedious spreadsheets! Our intuitive, visually engaging interface transforms complex planning into a breeze. Enhance clarity and save time by color-coding departments, roles, and sessions for readability.

• ✅ Start from scratch or import a Run of Show template to kickstart your planning.
• ✅ Share a secure, private link with stakeholders for seamless collaboration and feedback.
• ✅ Make details easy to scan with rich text formatting, color coding, lists, and checklists.
• ✅ Insert images and sponsor logos directly into cells for easy file organization.

Collaborate with ease

Great conferences thrive on teamwork. That's why Rundown Studio makes collaboration effortless, regardless of team size. Unlike other event planning software, we believe in inclusivity. Invite an unlimited number of guests, speakers, moderators, vendors, and volunteers to collaborate at no extra cost.

Keep everyone in the loop with ease, especially during critical dry runs and walkthroughs. With secure link sharing, your team can access the Run of Show anytime, anywhere, on any device.

• ✅ Invite collaborators; guests, speakers, moderators, vendors, and volunteers—all for free.
• ✅ Control who sees what with view-only, partial editing, or full editing permissions.
• ✅ Accessible on any internet-connected device—no downloads needed.
• ✅ Timezone-smart exports automatically adjust timings for remote crew and collaborators.

Effortlessly manage speakers and sessions

Create unlimited Run of Show documents specific to each day, session, or workshop. Simplify them for quick speaker briefings or add detailed instructions for complex, multi-day conferences. Include as much or as little detail as you need—from Q&A sessions and breaks to technical cues, transitions, and special instructions. Empower your speakers with clear guidance to reduce pre-event anxiety, so they will be ready to deliver their best.

• ✅ Create unlimited Run of Shows or conference agendas.
• ✅ Tailor each Run of Show to its specific purpose, from simple overviews to detailed technical plans.
• ✅ Use checklists to keep track of tasks and ensure nothing falls through the cracks.
• ✅ Download and print paper copies for offline reference.

Adapt and thrive with real-time updates

Even the most meticulously planned conferences can encounter unexpected changes. Last-minute speaker cancellations, technical issues, or unforeseen delays can happen. But with Rundown Studio, you can adapt on the fly.

Ditch the chaos of manual updates. Our dynamic time calculations automatically adjust your schedule when changes occur. Seamlessly coordinate with different teams and confidently modify your Run of Show in real-time, without disrupting the flow of your event.

• ✅ Effortlessly modify timings, sessions, and activities with simple drag-and-drop.
• ✅ See your changes reflected instantaneously across all devices in real-time.
• ✅ Automatic time calculations eliminate the risk of errors and ensure your schedule stays accurate.
• ✅ Maintain event flow and adapt to unexpected changes without sacrificing the overall experience.

Flexible timers and views

Turn any screen or device into a powerful tool for a smooth conference execution. Keep your team coordinated with timers, scripts, and cues synchronized to their part in the Run of Show. Empower speakers with confidence monitors displaying countdown timers so they can focus on their message, not the clock. Set up portable screens and eliminate mismatched timers, missed cues, and frantic hand signals.

• ✅ Leverage existing screens, monitors, or tablets—no need for specialized hardware or teleprompters.
• ✅ Align timers, scripts, and cues with your Run of Show.
• ✅ Tailor views for different roles, from speaker confidence monitors to stage manager countdowns.
• ✅ Optimize the output for various screen sizes of mobile phones, tablets, laptops, or large displays.

Turn insights into action with post-event reporting

Your Run of Show is a treasure trove of data, and Rundown Studio makes it easy to unlock its full potential. After the conference, download it and analyze what worked, what didn't, and where your team can improve. Use the data to identify areas for refinement, and replicate successes for future events and conferences.

• ✅ Review actual timings, including over and underruns.
• ✅ Reuse proven Run of Show templates and conference agendas.
• ✅ Export as PDF to share findings and insights with stakeholders and team members.