15 Free Run of Show & Event Planning Templates
Download professional run of show templates, cue sheet templates, and event planning templates. Works in Excel, Google Sheets, and Numbers — no signup required.
Your Complete Event Template Resource Hub
Whether you're planning an event, managing a live production, or organizing a complex show, having the right template for planning an event can make all the difference
Professional Grade Templates
Industry-standard event planning templates and run of show templates used by professional event planners, show callers, and production managers worldwide.
Instant Download & Use
Each event template downloads instantly in CSV format for maximum compatibility. Works with Google Sheets, Excel, and any spreadsheet application.
Fully Customizable
Every event organization checklist template and production timeline template can be modified to match your specific event requirements and workflow preferences.
Save Time & Reduce Errors
Pre-built templates eliminate the need to create event organization systems from scratch, allowing you to focus on the creative and strategic aspects of your event.
Industry Best Practices
Our templates follow professional standards used by event managers, producers, and show callers in corporate events, broadcasts, concerts, and theatrical productions.
Completely Free
All event planning templates, cue sheet templates, and run of show templates are provided free of charge. No registration required—just download and start planning.
Corporate Events & Conferences
Professional event planning templates designed for corporate meetings, conferences, seminars, and business gatherings
Corporate Event Planning Template
A comprehensive event planning template covering pre-event, during-event, and post-event phases. Built for business conferences, seminars, and corporate meetings.
- ✓ Complete event timeline with pre-, during-, and post-event phases
- ✓ Vendor management and contact tracking
- ✓ Budget planning and expense tracking
- ✓ Attendee registration and communication workflows
Works in Excel, Google Sheets, Numbers · CSV format
Open in Rundown Studio
Corporate Run of Show Template
A minute-by-minute run of show template designed for corporate productions, presentations, and internal events. Use in Excel or Google Sheets.
- ✓ Time-based event flow with precise scheduling
- ✓ Speaker introductions and presentation timing
- ✓ Technical cue integration (AV, lighting, video)
- ✓ Staff assignments and responsibilities
- ✓ Contingency planning sections
Works in Excel, Google Sheets, Numbers · CSV format
Open in Rundown StudioConferences & Multi-Day Events
Conference run of show templates and planning checklists for multi-day events, summits, and large-format conferences
Conference Run of Show Template
A detailed conference run of show template covering keynotes, breakout sessions, panels, breaks, and networking. Built for multi-day events where timing across multiple rooms matters.
- ✓ Multi-track session scheduling across rooms
- ✓ Speaker check-in and stage timing
- ✓ Break, meal, and networking windows
- ✓ AV setup and switching cues per session
Works in Excel, Google Sheets, Numbers · CSV format
Conference Planning Checklist Template
A conference planning checklist template covering the full timeline from 12 months out through post-event wrap. Use this alongside the run of show template above.
- ✓ Venue, vendor, and speaker logistics
- ✓ Marketing, registration, and ticketing milestones
- ✓ Sponsorship and exhibitor coordination
- ✓ Production and AV requirements
Works in Excel, Google Sheets, Numbers · CSV format
Live Broadcast Productions
Specialized templates for television broadcasts, live streaming events, and media productions
Live Broadcast Cue Sheet Template
A professional production cue sheet template for television broadcasts, live streams, and live news. Built for technical directors and broadcast producers.
- ✓ Camera angle and shot specifications
- ✓ Audio cue timing and levels
- ✓ Graphics and lower third scheduling
- ✓ Commercial break timing
- ✓ Technical director notes and switching cues
Works in Excel, Google Sheets, Numbers · CSV format
Open in Rundown Studio
Broadcast Production Timeline Template
An event rundown template covering pre-production, live broadcast, and post-production phases. Use for live news, sports, and special broadcasts.
- ✓ Pre-show preparation and sound checks
- ✓ Live broadcast flow with backup plans
- ✓ Post-production and wrap-up procedures
- ✓ Equipment and technical requirements
- ✓ Crew scheduling and assignments
Works in Excel, Google Sheets, Numbers · CSV format
Open in Rundown StudioVirtual Events & Webinars
Run of show templates for virtual events, webinars, and hybrid productions — built for remote presenters and streaming platforms
Virtual Event Run of Show Template
A run of show template for virtual events — built around remote presenters, pre-recorded video segments, and live Q&A. Use for online summits, online conferences, and hybrid productions.
- ✓ Presenter cue timing and remote handoffs
- ✓ Pre-roll video and segment transitions
- ✓ Live Q&A and audience interaction windows
- ✓ Producer notes and platform-switching cues
Works in Excel, Google Sheets, Numbers · CSV format
Webinar Run of Show Template
A focused webinar run of show template for one-host or panel webinars — covering intro, presentation, demo, and Q&A blocks. Simple enough for a solo producer.
- ✓ Intro, presentation, demo, Q&A structure
- ✓ Slide advance and demo handoff cues
- ✓ Poll, chat, and audience prompt timing
- ✓ Recording, replay, and follow-up notes
Works in Excel, Google Sheets, Numbers · CSV format
Music Concerts
Event templates specifically designed for music performances, festivals, and concert productions
Music Concert Run of Show Template
A complete show flow template for live music events. Use for concerts, festivals, and live music performances.
- ✓ Soundcheck and rehearsal scheduling
- ✓ Set list timing and song transitions
- ✓ Lighting and stage effect cues
- ✓ Crowd management and safety protocols
- ✓ Equipment and instrument change timing
Works in Excel, Google Sheets, Numbers · CSV format
Open in Rundown Studio
Concert Production Cue Sheet Template
A specialized event cue sheet template for managing complex concert productions and festival performances. Built for music production teams.
- ✓ Audio engineering cues and mix changes
- ✓ Lighting design and effect timing
- ✓ Stage management and artist coordination
- ✓ Pyrotechnics and special effects scheduling
- ✓ Emergency procedures and safety protocols
Works in Excel, Google Sheets, Numbers · CSV format
Open in Rundown StudioWeddings & Ceremonies
Beautiful event planning templates for weddings, ceremonies, and special celebrations
Wedding Event Planning Template
A comprehensive wedding planning template covering every detail from engagement to honeymoon. Built for couples, planners, and venue coordinators.
- ✓ Vendor coordination and contact management
- ✓ Guest list management and RSVP tracking
- ✓ Budget planning with category breakdowns
- ✓ Timeline planning for ceremony and reception
- ✓ Emergency contact and backup plan information
Works in Excel, Google Sheets, Numbers · CSV format
Open in Rundown Studio
Wedding Ceremony Run of Show Template
A minute-by-minute wedding rundown template for coordinating the perfect ceremony and reception. Use in Excel, Google Sheets, or print.
- ✓ Ceremony processional and recessional timing
- ✓ Reception schedule with toasts and activities
- ✓ Music and entertainment coordination
- ✓ Photography and videography scheduling
- ✓ Vendor arrival and setup timing
Works in Excel, Google Sheets, Numbers · CSV format
Open in Rundown StudioTrade Shows & Expos
Professional event organization templates for exhibitions, trade shows, and business expos
Trade Show Event Template
A comprehensive trade show planning template covering booth setup, attendee engagement, and lead management. Built for exhibitors and trade show organizers.
- ✓ Booth design and setup coordination
- ✓ Staff scheduling and training protocols
- ✓ Lead capture and follow-up systems
- ✓ Product demonstration scheduling
- ✓ Networking event and meeting coordination
Works in Excel, Google Sheets, Numbers · CSV format
Open in Rundown Studio
Expo Production Timeline Template
A production-focused event timeline template for managing complex trade shows and multi-day exhibitions.
- ✓ Multi-day event scheduling and coordination
- ✓ Vendor and exhibitor management
- ✓ Attendee registration and check-in processes
- ✓ Security and crowd management protocols
- ✓ Load-in and load-out logistics planning
Works in Excel, Google Sheets, Numbers · CSV format
Open in Rundown StudioTheater & Stage Productions
Specialized templates for theatrical productions, stage shows, and performing arts events
Theater Production Run of Show Template
A detailed theatrical production template covering rehearsals, tech week, and live performances. Built for stage managers and theatre producers.
- ✓ Rehearsal scheduling and scene breakdowns
- ✓ Technical rehearsal and dress rehearsal coordination
- ✓ Act and scene timing with intermissions
- ✓ Backstage crew coordination and quick changes
- ✓ House management and audience coordination
Works in Excel, Google Sheets, Numbers · CSV format
Open in Rundown Studio
Stage Show Cue Sheet Template
A detailed production cue sheet template for managing lighting, sound, and stage effects in theatrical productions.
- ✓ Lighting cue sequences and timing
- ✓ Sound effect and music cue integration
- ✓ Set change and prop management
- ✓ Costume and makeup quick-change scheduling
- ✓ Safety protocols and emergency procedures
Works in Excel, Google Sheets, Numbers · CSV format
Open in Rundown StudioWhy Use Professional Event Planning Templates?
Built for production workflows, not isolated planning
Save Time & Reduce Errors
Pre-built templates eliminate the need to create event organization systems from scratch, allowing you to focus on the creative and strategic aspects of your event.
Professional Standards
Our templates follow industry best practices used by professional event planners, show callers, and production managers worldwide.
Customizable for Any Event
Each template for planning an event can be easily modified in Google Sheets, Excel, or any spreadsheet application to match your specific requirements.
Template Benefits
- ✓ Comprehensive coverage from planning to execution
- ✓ Proven structure tested in real-world productions
- ✓ Compatible with all major spreadsheet applications
- ✓ Easy to share and collaborate with your team
- ✓ Industry-standard terminology and workflows
I've now all but given up on my spreadsheets for calling shows and I'm super pleased with how well Rundown Studio works.
Andrew Ely
Producer - Wallfly
Frequently Asked Questions
Everything you need to know about run of show templates
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Looking for more? Read our guide on creating a run of show in 7 easy steps or the pros and cons of using Excel for your run of show.