Rundown software for corporate events

Town halls, launches, and galas — polished and on time.

Corporate events leave no room for improvisation. Whether you're producing an all-hands meeting, a product launch keynote, or a black-tie gala, every transition needs to land on cue. Rundown Studio gives your production team a single source of truth so presenters, AV crews, and stage managers all move together.

Build a professional show rundown

Map out every segment of your event — keynotes, panel discussions, breaks, award presentations, and entertainment. Add columns for AV, stage management, lighting, and speaker notes. Drag and drop to restructure on the fly, with automatic time calculations so your event always lands on schedule.

• ✅ Dedicated columns for each department and vendor
• ✅ Automatic timing keeps your event on schedule as you adjust

Align your entire production team

Share the rundown with AV vendors, stage managers, lighting designers, and client stakeholders through a simple private link — no account or software download needed. Control who can view or edit specific columns so each team member only sees what's relevant to their role.

• ✅ Invite vendors and crew to collaborate for free
• ✅ Role-based access — control visibility per column
• ✅ No app install required, just open the link on any device

Template your recurring events

Quarterly town halls, annual galas, and monthly all-hands meetings follow a familiar structure. Duplicate a previous rundown as your starting template and update the details for each event. Maintain consistency across your events while adapting for different formats and venues.

• ✅ Duplicate and adapt rundowns in seconds
• ✅ Build a library of proven event templates

Attach briefs, floor plans, and speaker notes

Embed stage layouts, AV specs, speaker bios, and client briefs directly into your rundown. Use rich text formatting, color coding, and checklists so critical production details are impossible to miss during load-in and show day.

• ✅ One central place for all event documents
• ✅ Color code and format cells for fast scanning during the show

Live cue tracking keeps everyone in sync

When the event is live, your entire crew follows along in real time. Cue tracking shows exactly where you are in the rundown, so AV operators, stage managers, and floor directors always know what's coming next — even when the CEO runs long or a segment gets cut.

• ✅ Real-time updates across all devices instantly
• ✅ Keep the show moving when things go off-script

Custom outputs for every position

Turn any tablet, monitor, or phone into a dedicated display for a specific role. Set up a countdown timer for your keynote speakers, a cue list backstage, or a schedule view for the client — each showing only what that person needs to see.

• ✅ Countdown and count-up timers for speakers and presenters
• ✅ Focused cue views for each crew position