Event rundown software for education

Graduations, assemblies, and campus events deserve a real plan.

From graduation ceremonies with hundreds of names to weekly assemblies and open days, school events involve a lot of moving parts. Rundown Studio gives your team a structured timeline that everyone can follow — so AV volunteers, staff, and speakers all know exactly what's happening and when.

Build your event rundown

Lay out every segment of your event — speaker introductions, musical performances, award presentations, and transitions. Add columns for AV, stage management, and MC notes. Drag and drop to restructure the order, with automatic time calculations so you always know if you're running over.

• ✅ Columns for each department — AV, stage, MC, music
• ✅ Automatic timing calculations update as you rearrange

Coordinate staff, students, and volunteers

Share your rundown with teachers, student helpers, AV volunteers, and guest speakers through a simple private link — no account or software download needed. Control who can view or edit specific columns so each person only sees what's relevant to their role on the day.

• ✅ Invite staff and volunteers to collaborate for free
• ✅ Role-based access — control visibility per column
• ✅ No app install required, just open the link on any device

Reuse rundowns for recurring events

Graduation happens every year. Assemblies happen every week. Duplicate a previous rundown as your starting template and update the details for the next event. Build templates for different event types — ceremonies, performances, orientation days, or school broadcasts.

• ✅ Duplicate and adapt rundowns in seconds
• ✅ Maintain consistency across annual and recurring events

Attach scripts, cue notes, and event materials

Embed MC scripts, speaker introductions, AV cue notes, and stage directions directly into your rundown. Use rich text formatting, color coding, and checklists so volunteers and staff can scan their notes at a glance — even if it's their first time helping at an event.

• ✅ One central place for all event documents
• ✅ Color code and format cells for fast scanning on the day

Live tracking during the event

When the event is underway, your entire team can follow along in real time. Cue tracking shows exactly where you are in the rundown, so your AV operator, stage manager, and MC always know what's coming next — keeping everything running smoothly even when the schedule shifts.

• ✅ Real-time updates across all devices instantly
• ✅ No more missed cues or awkward dead air

Timer displays for speakers and crew

Turn any tablet, monitor, or phone into a dedicated display. Set up a countdown timer at the lectern so speakers know when to wrap up, or a cue list backstage so your stage crew knows what's next. Each display shows only what that person needs to see.

• ✅ Countdown timers for speakers and presenters
• ✅ Focused cue views for backstage and AV positions