Event Day Timeline
Enter your show time and event type to generate a complete production day schedule. Know exactly when load-in, crew call, and doors should happen.
Production Day Timeline
2:00 PM
-4h
h:m3:00 PM
-3h
h:m4:00 PM
-2h
h:m5:00 PM
-1h
h:m5:30 PM
-30min
h:m6:00 PM
Show time
8:00 PM
+2h
h:m8:30 PM
+2h 30min
h:m
How to Plan Your Production Day
Every production day starts with a single anchor point: your show time. From there, you work backwards to schedule every milestone — from load-in to sound check to doors open. This "reverse planning" approach ensures nothing gets squeezed or forgotten.
The key is giving each phase enough buffer time. Equipment setup always takes longer than expected. Rehearsals reveal last-minute changes. Doors open and you discover a seating issue. Build in margins, and your day runs smoothly instead of becoming a race against the clock.
Call Time Best Practices by Event Type
Conferences & Corporate
Allow 3-4 hours before show time for load-in and setup. AV checks should happen at least 2 hours prior. Build in 30 minutes for a walk-through with presenters.
Concerts & Theater
Concert load-ins can start 6-8 hours before doors. Sound check is critical and needs dedicated time. Always have a line check after sound check for last-minute fixes.
Broadcast & Live Streaming
Technical checks need more time than you think. Build in camera blocking, audio checks for each mic, and a full run-through. Stand by should be called at least 15 minutes before air.
Worship Services
Worship teams often have tighter turnarounds. Aim for a 2-3 hour setup window. Rehearsal with the worship band should happen at least 1 hour before doors open.